Services · Workflow Automation

Workflow Packs: one admin job, automated

Choose a fixed-scope workflow, keep your existing tools, and go live in 5–10 business days. Human approvals stay where judgement matters.

Packs from $1,490 + GST 5–10 business days

Book a free scoping call → See what's included

Fixed scope · Fixed price

Pick the admin job you want off your plate

Each pack includes setup, testing, monitoring configuration and handover. Live in 5–10 business days once access and examples are ready.

All prices + GST

Quote Follow-up

5–10 days

$1,490

+ GST · one-off

For tradies, accountants and service businesses with quotes sitting unanswered.

A polite day-3 and day-10 nudge, drafted for a person to approve, with the outcome logged back in your system.

→ Find quotes that have not received a response
→ Draft the follow-up using your tone and terms
→ Route replies and record won, lost or still pending

Connects

Xero Quotes, ServiceM8, Tradify or your existing job system

Human checkpoint: You approve every follow-up before it sends.

Choose Quote Follow-up →

Enquiry → Job

5–10 days

$1,990

+ GST · one-off

For teams retyping website and email enquiries into a job-management system.

Turn each new enquiry into a structured job card, acknowledge the customer and notify the right person.

→ Capture the agreed website or inbox enquiry source
→ Extract the customer, job details and attachments
→ Create the job card and send an acknowledgement

Connects

Your website, Gmail or Microsoft 365, and ServiceM8, Tradify or simPRO

Human checkpoint: Unclear or incomplete enquiries go to a person for review.

Choose Enquiry → Job →

Invoice Chase

5–10 days

$1,490

+ GST · one-off

For owners and office managers spending Friday afternoons chasing overdue invoices.

Stage overdue-invoice reminders, escalate exceptions and send a concise weekly debtors summary.

→ Identify invoices that match your reminder rules
→ Send the approved sequence and pause when payment arrives
→ Escalate exceptions and summarise what needs attention

Connects

Xero or MYOB, plus your email account

Human checkpoint: A person approves anything beyond the second reminder.

Choose Invoice Chase →

The connected bundle

Any 3 packs for $4,500 + GST

Combine Quote Follow-up, Enquiry → Job and Invoice Chase with one coordinated build and handover.

Ask about the bundle →

Need more systems, branches or custom rules? Multi-system workflow automation remains available from $4,500 + GST, typically live in 2–4 weeks. If your software already has a suitable built-in feature, we will point you to that first.

Who this is for

Built for businesses like yours

Owners doing admin at night

Start with the follow-ups, invoice reminders or data entry that keep landing on your desk after hours.

Teams copy-pasting between tools

Move enquiries and job details between the systems you already use without adding another dashboard to manage.

Businesses losing leads to slow follow-up

Give every enquiry a clear next step and every outstanding quote a timely, human-approved nudge.

Teams with a bigger process to untangle

Use a pack to prove one workflow, then expand to custom multi-system automation from $4,500 + GST when the scope needs it.

What's included

Everything in the fixed fee

→ One agreed trigger-to-outcome workflow with fixed scope
→ Build on n8n, Zapier, Make or custom code — whatever fits your stack
→ Human-in-the-loop checkpoints where judgement still matters
→ Testing against the real scenarios and edge cases you provide
→ Monitoring and alerts, documentation and a handover training session

Optional ongoing support

Workflow Care keeps the boring parts boring

APIs change, tokens expire and processes move. Care adds ongoing monitoring, covered integration fixes and a small monthly change allowance.

Care Starter

For 1–2 workflows

$190

/ month + GST

→ Error alerts and fixes
→ One small change request per month
→ Monthly status summary

Ask about Care Starter →

Care Growth

For up to 6 workflows

$390

/ month + GST

→ Everything in Care Starter
→ Priority investigation
→ One small change request per month

Ask about Care Growth →

What counts as a small change?

One request per month, up to one hour of work. Larger changes are quoted separately first.

What is not included?

Third-party subscriptions and usage fees. Hosting is included only where Bumblebee Studio hosts the workflow.

Who owns the workflows?

You do, including the accounts and documentation. Care is optional and can be cancelled with 30 days’ notice.

Pricing

Packs from $1,490 + GST, fixed. No hourly billing.

All prices exclude GST. Third-party subscriptions, SMS, phone and usage charges are separate. We confirm the exact apps, volume and edge cases in a fixed quote before work begins.

Any 3 Workflow Packs $4,500 + GST

Custom multi-system automation From $4,500 + GST

Workflow Care From $190/mo + GST

Third-party app and usage fees At cost, paid by you

FAQ

Common questions

What counts as one Workflow Pack?

One pack covers one agreed trigger-to-outcome workflow, the connected apps listed in your quote, testing, monitoring setup and handover. Extra channels, systems or business rules are scoped separately before work starts.

What tools do you build automations with?

Whatever fits your stack: n8n, Zapier, Make, or custom code when the platforms hit their limits. We prefer boring, reliable tools over shiny ones — and you own everything we build.

Do I need Workflow Care?

No. Every pack includes monitoring setup, documentation and handover. Workflow Care is optional ongoing cover for integration fixes, alerts and small changes after launch.

Will the automation break when my tools update?

Connected apps and APIs can change, so every workflow ships with monitoring and alerts. If you choose Workflow Care, we investigate and fix covered integration issues as part of the monthly plan.

Do I need to change my existing software?

Usually not. We connect the tools you already use. If a built-in feature can do the job properly, we will tell you before you buy a pack.

Let's figure out what AI can actually do for your business.

Book a free 20-min call → Open Calendly directly

Typical reply · 1 business day · AU-based team