Services · Workflow Automation
Workflow Automation: kill the repetitive work
Lead routing, follow-ups, invoicing, reports — automated end-to-end. LLM-assisted where it helps, deterministic where it matters. Fixed fee, live in 2–4 weeks.
Who this is for
Built for businesses like yours
Owners doing admin at night
Invoice chasing, appointment reminders and follow-up emails happening automatically while you get your evenings back.
Teams copy-pasting between tools
Enquiries typed into the CRM, then the spreadsheet, then the invoicing tool — we make the data move itself.
Businesses losing leads to slow follow-up
Every enquiry gets an instant, personalised response and a routed task — no more leads going cold over the weekend.
Agencies & multi-client operators
Client reporting, onboarding checklists and status updates generated and sent without anyone touching them.
What's included
Everything in the fixed fee
- → Automation audit — we map where your hours actually go before quoting
- → Build on n8n, Zapier, Make or custom code — whatever fits your stack
- → Human-in-the-loop checkpoints where judgement still matters
- → Monitoring and alerts so you know the moment something breaks
- → Documentation plus a handover training session
The time account
Before / after: where the hours go
Roughly 18 hours a week back — from four workflows. Your numbers will differ; the audit pins them down before you spend a dollar.
Common builds
What we automate most
Lead routing
New enquiry → instant reply → scored, assigned and booked into the right calendar.
Invoice follow-ups
Xero-integrated reminder sequences that escalate politely until paid.
Report generation
Weekly numbers pulled, summarised and emailed — with an LLM writing the commentary.
Inbox triage
Incoming mail classified, drafted and routed; humans approve anything sensitive.
Pricing
From $4,500, fixed. No hourly billing.
Compare it with the cost of the hours: an admin hire is $60k+ per year, and most agencies charge $3k+/month retainers for the same outcomes. Our fixed fee covers the audit, build, monitoring setup and handover.
FAQ
Common questions
What tools do you build automations with?
Whatever fits your stack: n8n, Zapier, Make, or custom code when the platforms hit their limits. We prefer boring, reliable tools over shiny ones — and you own everything we build.
Will the automation break when my tools update?
Every workflow ships with monitoring and alerts, so if something breaks you know before your customers do. An optional monthly retainer covers fixes, tweaks and new flows.
How much time can automation realistically save?
Most clients reclaim 10–20 hours a week across invoicing, follow-ups, reporting and data entry. We map your actual hours during the automation audit — before quoting — so the ROI case is built on your numbers, not averages.
Do I need to change my existing software?
Usually not. We connect the tools you already use — Xero, your CRM, Gmail, calendars, spreadsheets. If a tool genuinely needs replacing, we will tell you why, but that is the exception.
Ready when you are